Administrative Office Events & Calendars Intern (Counseling and Mental Health Center)

The Division of Student Affairs Internship Program 

  

The Division of Student Affairs Internship Program empowers students to spend a summer handling a special project for the university designed to prepare them for life after graduation. Interns will work 19 hours per week for 10-weeks. These part-time internship positions offer a competitive compensation package that includes an hourly wage and housing assistance. Undergraduate students only are eligible to apply. The internship runs from May 30, 2023 to August 4, 2023. The application is due by February 12, 2023 at 11:59pm. 

  

Although internships range in subject matter and skill set, each position is designed to prepare all students for life after graduation. An additional component to the internship experience will be a ten-week workshop series to develop students’ career readiness. The weekly workshop will require in-person attendance on campus.  

  

Please contact TexasLEAD@austin.utexas.edu with questions. 

  

*Undergraduate students must be enrolled in the Spring 2023 semester to be eligible.  

  

The Office 

The Counseling & Mental Health Center’s Administrative Office manages the behind-the-scenes operations for the center and supports directors, administrators and clinicians by ensuring they are equipped with the tools to accomplish the center’s mission of serving UT’s diverse student population and contributing to their academic success.

 

The Position 

The intern will have a unique opportunity to work as an Administrative Office member this summer on several special projects: expand CMHC’s minority-owned businesses list through a grass-roots effort to help minority business-owners become UT vendors; create a CMHC-events & diversity-awareness/observances calendar, as well as compile ideas & materials for different celebrations; & archive CMHC historical photographs.

                               

This intern will be a team member in the administrative office that manages day-to-day operations at the Counseling & Mental Health Center. They will utilize their experience & organizational skills to create an events-calendar & materials needed; apply sensitivity & mindfulness to diversity to incorporate cultural observances into planning events and in reaching out to minority business owners; & apply organizational skills to archive historical photographs.

Things You’ll Do

• Develop calendar of events: review rotating agency events to create an event-planning calendar & materials needed for each event.

• Research & gather cultural & diversity observances & awareness dates to incorporate them into events-calendar.

• Contact minority businesses-owners to help them become UT vendors.

• Use creativity to organize CMHC historical photographs.

• Participate in professional-workplace mentorship conversations with supervisor.

• Occasionally attend biweekly Administrative Office Team planning meetings.

• Occasionally participate in and lead professional-development trainings.

• Participate in all required Division of Student Affairs Internship Program cohort activities and assessments

• Other duties as assigned

What You’ll Learn

• Analyzing/Reinventing Systems: Gather information about a department’s operations to create working calendars for department to follow as guides for planning events that factor in cultural observances & traditions.

• Contact minority business-owners with cultural sensitivity & awareness of different language & technology needs, in order to help them become UT vendors.

• Use creativity and innovation while balancing office needs with rules and limitations, such as confidentiality and budget.

• Digital Technology: Research calendaring systems & minority businesses and apply research ethically and efficiently to streamline and improve a department’s calendars & minority-vendors database.

• Teamwork/Collaboration: Collaborate with team members and with multiple teams who all work together in a diverse workplace to accomplish the center’s mission to serve UT’s diverse student population. Learn how university policies are implemented in daily workplace procedures and how academic calendars affect office operations and deadlines.

The Supervisor 

Michelle E. Rivera, Senior Administrative Associate

  

Who You Are (Qualifications) 

Preferred Qualifications

• Experience creating & managing calendars.

• Experience researching, compiling & sorting large amounts of data.

• Skilled in creating and managing Microsoft Excel spreadsheets and understanding data preferred.

• Prior student leadership and/or employment experience highly preferred.