You are viewing a preview of this job. Log in or register to view more details about this job.

Administrative Assistant

The Administrative Assistant is a part-time position and will assist and support MMI’s Human Resources (HR) and the Accounting department on a professional level and work closely with senior management.
This position carries out responsibilities in the following functional areas: updating employee records, on-boarding, off-boarding, job posting, scheduling interview, and entering bills into accounting software.
This position reports to the Senior Manager, HR and Administration (Sr. MHRA).
•        Support the organization with recruitment process, including:
o   Preparing and posting job advertisement
o   Arranging interviews with hiring managers
o   Maintaining applicant tracking documentation
o   Setting up pre-employment screenings.
•        Assists in new hire orientation by preparing new hire/on-boarding enrollment and off-boarding.
•        HR record management such as hiring, termination, leaves, benefits, performance reviews, changes in employee status, etc.
•        Order office supplies
•        Assist with company events and support employees in hosting visitors (responsibilities include coordinating food and beverage, transportation, hotel, communication, etc.).
•        Other duties as may be required.
Accounts Payable
·        Assist in entering bills from vendors and consultants.
·        Organizing vendor folders.
·        Verifying completeness of vendor, reviewers and consultants profile (ACH and W9).
·        Other duties as may be required.
•        Understand MMI’s Quality Policy, support the achievement of the organization’s quality objectives, and take corrective action when necessary to mitigate organizational risk.
•        Comply with company policies and procedures, as well as ISO 9001 and Current Good Clinical Practices (cGCPs) related to job tasks.
•        High school diploma or equivalent.
•        One (1) year of experience working in an office environment providing basic administrative support.
•        Excellent verbal and written communication skills
•        Familiarity with Paylocity and is an advantage
•        Proficiency in MS Office applications such as Outlook, Word, Excel, PowerPoint, etc.,
•        Self-motivated, disciplined individual who can perform at a high level in a fast paced environment
•        Excellent written, spoken, presentation and interpersonal skills
•        Impeccable work ethic and attention to detail
•        Solid analytical and practical problem-solving skills
•        Effective time management and organizational skills
•        Aptitude for learning new tools and skills quickly and effectively
•        Highly motivated and persistent