Clinical Research Coordinator I/II
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Clinical Research Coordinator I/II (CRC) will coordinate day-to-day activities for assigned clinical research protocols for Infectious Disease Sciences Program faculty while demonstrating competence in clinical research skills, problem-solving, and priority setting.
The incumbent will participate in the planning, coordination, and implementation of complex investigator-initiated, industry-sponsored, and cooperative group clinical research studies involving human subjects for three different faculty members. This individual will work under the supervision of a faculty member and will be required to perform their responsibilities with a high level of independence within the scope of study protocol(s) and institutional guidelines. Collaborate with a multi-disciplinary team and provide guidance to other study staff in carrying out research implementation tasks.
Perform some or all the following responsibilities:
Study Conduct / Clinical Research Practice
- Work independently in performing daily responsibilities required to plan and execute investigator driven/industry-based clinical research trials and non-intervention protocols.
- Coordinate research and administrative activities related to studies, ensuring all projects are completed according to project timelines.
- Serve as project liaison, representing the project to other center departments, funding sources, affiliated individuals or institutions, and outside organizations.
- On assigned projects, act as the main protocol resource person for the investigator and/or research sponsor, research subjects, local and central labs, monitors, primary care teams, and investigational pharmacy staff.
- Collaborate with investigators and coworkers to ensure completion of study activities
- Train others as needed and develop standard operating procedures (SOP) or other necessary documents for standardized study conduct.
- Screen and recruit subjects either within the consortium or the community dependent upon study specific requirements, enroll, and follow research subjects, complete case report forms (CRFs), place physician orders, coordinate research study visits, communicate with the primary care teams, investigational pharmacy staff and research subjects.
- Travel to University of Medical Center will be required for the enrollment of study subjects.
- Ensure accurate enrollment records are maintained and up to date.
- Coordinate specimen collection, transport, processing, storage, and shipment procedures according to protocol requirements. Track and maintain research supplies.
- Create source documents or CRFs as needed to promote efficient data collection and entry.
- Review CRFs to ensure completeness, accuracy, and compliance with Good Clinical Practice.
- Identify and report any adverse events in accordance with protocol, regulatory guidelines, and institutional policy.
Protocol Development and Implementation
- Help develop and review research protocols for feasibility and collaborate with study leadership to develop the study budget and implementation plans.
- Develop and maintain tools for study implementation, which may include data collection tools, study reference materials, and study specific orders. Revise and utilize tools as necessary to fulfill the aims of the clinical trial.
Budget and Billing
- Prepare requests for research prices on study activities and coordinate the research billing start-up process.
- Review, reconcile, and approve research study bills. Work closely with the IDS fiscal staff to ensure accurate research billing and reimbursement.
Regulatory Compliance and Documentation
- Facilitate protocol monitoring visits and collaborate with study monitors to resolve data discrepancies and procedural issues.
- Provide input to the regulatory coordinator on protocol document submissions and continuing review reports.
- Prepare or assist in preparing consent forms, continuation review reports, protocol modifications, serious adverse event reports, and other study reports.
Other Duties Which May Be Required:
- Perform retrospective chart review as required
- Travel for investigator meetings
- Will require weekends and holiday coverage for clinical studies.
- Other duties as assigned
Clinical Research Coordinator I:
- High school diploma, or equivalent, required
- Applicant must have one to two years of research or related experience
- Organizational skills, attention to detail, ability to problem solve and to prioritize multiple competing tasks in a dynamic environment
- Excellent written and oral communication skills, leadership ability, and the flexibility to work in collaboration with a multi-disciplinary team
- Computer experience including electronic CRF, MS Office including Excel, Outlook, PowerPoint and Access
- Associate's or Bachelor's degree preferred
- Experience in conducting interventional clinical trial trials is desired at Clinical Research Coordinator I level
- Previous experience in oncology research and clinical data collection
- Knowledge using REDCap databases is desirable
- Desired Certified Clinical Research Coordinator (ACRP), Certified Clinical Research Professional (SOCRA), or equivalent certification
Clinical Research Coordinator II:
- All qualifications of Clinical Research Coordinator I, plus:
- Bachelor's or Master’s degree in healthcare related field preferred
- Minimum of three-year post-master’s or five years post-bachelor’s project coordination experience in clinical trials coordination setting
- Previous work experience in conducting interventional clinical trial trials
This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.