Editorial Coordinator
We have an exciting opportunity for an Editorial Coordinator to join our Editorial Department. This position is meant to provide support to the editors in order to ensure that manuscripts are properly handled, constructed, and “filed.” The assistants serve as the first line of interaction with the editorial department, prioritizing levels of communication, information and contact between authors, reviewers, and editors. We are meant to manage communications between editors, reviewers, and authors to ensure that forms have been submitted properly and in a timely manner, to coordinate schedules between these three groups, and to communicate and enforce deadlines so that the best quality work is produced in the proper timeframe. Finally, the assistant confirms that access to documentation is given or restricted to the correct levels. The incumbent will streamline the way for ease of access and use, so that each group is able to navigate the system properly, and troubleshoots those areas in which problems arise. This involves scheduling and calendars, use of outlook, word, adobe, excel, and photo shop, proficient skills with document and data systems, and excellent verbal and written communication, organization, and time management skills.
Are you ready to be a Force for Science?
What You'll Do
- Respond to editor requests to add reviewers, process reviews, revisions, rejections, appeals, and acceptances. Respond to other editor requests to work within CTS or to respond to inquiries through outlook
- Respond to editor, author, and reviewer inquiries submitted through personal Outlook, Science Signaling, and Submit Help Inboxes, and via Phones
- Monitor for revisions and resubmissions. Process author revisions and unsolicited appeals and resubmissions
- Manage schedules to ensure all pending forms from authors and reviewers are submitted. Send communications as needed in order to maintain manuscript review schedule
- Check for duplications in system. Send correspondence in order to ascertain account activity and veracity. Communicate with IT and DPP to resolve issues with manuscript system
- Knowledge of essential office and correspondence protocol
- Knowledge of outlook, word, adobe, excel, and photoshop
- At least a rudimentary knowledge of document/data systems
Minimum Qualifications
- Bachelor’s degree or other form of higher education which requires analytical and communication skills
- A good grasp of vocabulary and basic science background would be valuable.
Application Process
Submit a resume and cover letter outlining qualifications and interest in the position by November 13, 2022. Applications are reviewed on a rolling basis. A member of Human Resources will contact you with next steps if you are selected for an interview.
AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.