Administrative Assistant

Job Title:                 Staff Assistant

Salary Plan:             Full time, 40 hours/week

Lab/Group:             Kwon Lab

Direct Supervisor:   Blythe Gulley

 

 

Minimum degree and field of knowledge: B.S. or B.A.

Years experience required: 0 – 2 years experience

 

This position is located at the Ragon Institute in Cambridge, MA and is a part of Massachusetts General Hospital, MIT, and Harvard Medical School. We are a results-oriented group of highly motivated scientists from the fields of immunology, virology, genetics, vaccinology, and technology development who perform translational research to treat and prevent HIV. At every level, we value intelligence, teamwork, dedication and creativity, and we're always looking for people with those skills who thrive in teams and dynamic environments. We are passionate about understanding the relationship between immune responses and HIV in mucosal surfaces within the context of global health and women’s health research!

Reporting to Dr. Douglas Kwon (www.kwonlab.org) and Dr. Shiv Pillai, the Staff Assistant provides administrative support and serves as a point of contact for PIs in a professional, courteous, and helpful manner. The role also includes occasionally serving as project assistant for the planning of educational workshops taught by Dr. Kwon.

 

We’re looking for a someone who is eager to grow in this role, eventually taking on additional responsibility and visibility within the Kwon and Pillai Labs.

 

This role is open to a hybrid model: three (3) days in-person, two (2) days remote at the Ragon Institute in Cambridge, MA.

 

·     Administrative support for senior faculty members, including calendar management, scheduling meetings and teleconferences, and arranging domestic/international travel

·     Assorted administrative tasks and miscellaneous errands as needed

·     Process expense reports, invoices, vendor check requests, and advanced authorization requests for special events

·     Assist with prospective applicant onboarding and new-hire support

·     Work with project manager staff to ensure compliance with research regulatory matters

·     Act as liaison between PI, lab personnel, and Ragon administrators

·     Manage the lab website and social media

 

Must possess superior organizational and communication skills. Candidate must be able to take initiative, to work independently and as part of a team, to prioritize tasks and complete assignments with accuracy. Should have strong written and oral communication skills and be capable of preparing draft correspondence. Potential for growth in this position is a must.