Administrative Assistant

 

ACCOUNTABLE TO:   Vice President and HSE Director

 

GENERAL DESCRIPTION: Responsible for providing technical and administrative support for multidisciplinary cross functional teams of several companies.

 

·       Provide administrative, engineering and safety support. 

·       Assist with project setup and project invoice approvals.

·       Assist with gauge inventory management.

·       Enter statistics and safety information with contractor compliance companies.

·       Schedule meetings and training sessions.

·       Work closely with field staff to gather project safety documentation.

·       Work closely with HSE staff to schedule and execute safety training programs.

·       Conduct follow-up with appropriate parties.

·       Perform document control for project safety documents. File and organize as necessary.

·       Prepare documentation for new projects.

·       Attend third-party meetings related to safety and training.

·       Conduct monthly PPE inventory and update files.

·       Order, track and distribute PPE based on company policies.

·       Data entry duties to track safety inspections and toolbox talks.

·       Data entry duties to track educational grading and attendance.

·       Document meeting minutes.

·       Report and document preparation and production.

·       Copy, scan, and fax documents.

·       Other duties as assigned.

 

·            High school diploma or equivalent required.

·            A college degree preferred.

·            Excellent oral and written communication skills with strong emphasis on customer-oriented skills.

·            Superior organizational skills.

·            Attention to detail is necessary.

·            Ability to work in a dynamic environment, prioritize work and seek appropriate input to achieve target dates for assignments is required.

·            Ability to work with and maintain confidential information.

·            Self-driven, motivated and results oriented while also an excellent team player.

·            Document control skills.

·            Strong software skills: MS Word, Excel and Power Point.

 

 

The above statements are intended to describe the general nature and levels of work to be performed and are not intended to be an exhaustive list of all responsibilities and duties.