Human Resources & Administrative Manager
Gryphon Scientific is a 65-person, growing consulting business with a unique focus on physical and life sciences, public health, and program management and evaluation. We capitalize on our staff’s rich, past experience in the laboratory, in policy shops and in the field, to tackle projects with complex technical challenges. Our work drives policy changes in security, preparedness, and science policy at the highest levels of US government. Abroad, we advise governments in the developing world on how to cope with daunting public health challenges. Our aim is to improve the health and safety of populations world-wide. Gryphon strongly encourages collaboration across disciplines, throughout the company, and between junior and senior staff. Personal and professional development are actively supported through opportunities to work across a wide range of projects. The energy of our small business environment, as well as our commitment to technical excellence, attracts staff with interesting and impressive backgrounds as well as recent graduates seeking a challenging and rewarding career. Gryphon boasts a friendly work environment, a comprehensive employee benefit package, and places an emphasis on work-life balance, which has afforded us excellent employee retention. We are committed to attracting and retaining a diverse staff and will honor your experiences, perspectives and unique identity.
The Human Resources and Administrative Manager (HRAM) supports employees and executes all HR processes, as well as limited facilities and IT duties, with support from one assistant. Incumbent will manage recruitment, onboarding, benefits administration, training, performance management, DEI initiatives, policies and procedures, HR systems and data management. They will also oversee the front desk, office management, and IT vendor. While this is a senior position, reporting to the EVP of Administration and Finance, this is a hands-on job focused on getting things done every day. The position requires operational knowledge of all HR functions – including what each involves, how they work, and what types of issues come up. Previous experience providing HR services as a solo practitioner in a small organization will be useful preparation for this challenge.
The ideal candidate will help create and maintain an environment to attract, develop and retain top talent by understanding Gryphon’s culture, addressing employee questions and concerns, driving process improvements and keeping the back office running smoothly. This role requires a systems view of human resources and operations in general – with the need for human resource planning and understanding the intention and direction set by leadership.
- Provide leadership for the company’s human resource efforts including understanding the firm’s growth trajectory, forecasting HR needs, recognizing patterns and trends, and ensuring workforce development through planning, training, support.
- Identify recruiting needs through labor plan analysis and outreach to practice leaders.
- Lead recruiting, onboarding and orientation activities; support and evolve the desired company culture while improving processes that deliver effective operations.
- Oversee all aspects of a robust employee benefits program, including “shopping for plans,” open enrollment, vendor management, employee communications, payroll deductions, and problem resolution.
- Provide assistance to employees in understanding company policies and procedures; enhance and develop new policies as the company evolves.
- Respond to employee questions and concerns; resolve employee relations issues.
- In collaboration with company managers, assess training needs and oversee development of training programs; ensure compliance with federally mandated trainings.
- Manage the performance management program, that includes on-going feedback, performance improvement efforts, progressive discipline, and an annual review cycle; support and coach supervisors in the delivery of performance management efforts.
- Attend and participate in employee performance discussions, disciplinary meetings, and terminations; ensure proper documentation and adherence to legal requirements.
- Oversee company compliance with federal, state and local employment laws, including policy development, tracking and reporting.
- Maintain complete and accurate HR data; recommend and implement approved HRIS improvements and new systems as needed.
- Serve as the administrative team representative on the company Diversity, Equity, and Inclusion (DEI) team, and support the team in efforts to enhance DEI in hiring, workplace culture, and proposal and project execution.
- Supervise coordination of logistical IT support efforts, such as computer distribution and trouble ticket monitoring and interfacing with IT vendor; maintain the employee intranet.
- Oversee office to ensure smooth operations, including front desk, ordering supplies, distributing mail, maintaining security procedures, facility cleaning, space planning, upgrading furniture and fixtures, etc.
- Manage landlord negotiations for office renovation, problem resolution and lease renewals.
- Supervise one HR and Administration Assistant who provides support across all functions.
- Coordinate general administrative support for company leadership as needed.
- Bachelor’s degree, with a preference for human resources or a closely related field.
- 5+ years of HR management experience, ideally in a small business.
- Experience with an HRIS; experience with Bamboo and Unanet a plus.
- Ability to communicate with all levels of employees and leadership through one-on-one sessions, team meetings, polished presentations and email; ability to write complicated policies in an easily understood format.
- Ability to work in a fast-paced environment with the ability to prioritize and multitask efficiently
- Impeccable judgement in providing advice and counsel to employees and leadership.
- Team player who is receptive to others’ input and ideas, while being able to drive the correction solutions through to new policies and procedures.
- Experience as the sole HR person responsible for the entire department.
- Familiarity with IT and security policies and procedures.
- Knowledge of federal contracting would be a bonus
- Prior employment as the sole HR person responsible for the entire department.
- Experience working in a professional services environment.
- Familiarity with IT and security policies and procedures.
- Knowledge of federal contracting.
- Supervisory experience.
- Fully paid health insurance for staff, and discounted rates for family members
- Dental, disability, and life insurance
- Flexible working hours
- Options for in-person (in the District of Columbia (DC) metropolitan area), hybrid or remote work (within the U.S.)
- Paid time off, in addition to 10 paid holidays
- Continuing education benefits (after 6 months of employment at the beginning of the year)
- Generous year-end profit sharing and performance bonuses
- Wellness benefits (funds gym memberships, exercise classes, etc.)
- Up to 12 weeks leave, per the Family Medical Leave Act (FMLA)
- Parental leave
- Flex spending account (FSA)
- 401K with 3% match (after 6 months of employment)
- Bereavement leave
Salary Range: $75,000 - $100,000