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Finance Administrative Assistant

Company Description
Gryphon Scientific is a small, growing consulting business with a unique focus on physical and life sciences, public health, and program management and evaluation. We capitalize on our staff’s rich, past experience in the laboratory, in policy shops and in the field to tackle projects with complex technical challenges. Our projects drive policy changes in security, preparedness, and science policy at the highest levels of US government. Abroad, we advise governments in the developing world on how to cope with daunting public health challenges. Our aim is to improve the health and safety of populations world-wide.
Gryphon strongly encourages collaboration across disciplines, throughout the company, and between junior and senior staff. Personal and professional development are actively supported through opportunities to work across a wide range of projects. The energy of our small business environment, as well as our commitment to technical excellence, attracts staff with interesting and impressive backgrounds as well as recent graduates seeking a challenging and rewarding career. Gryphon boasts a friendly work environment, a comprehensive employee benefit package, and places an emphasis on work-life balance, which has yielded excellent employee retention. We are committed to attracting and retaining a diverse staff and will honor your experiences, perspectives and unique identity. The company is headquartered in Takoma Park, MD but provides remote working opportunities for its employees.
Our Accounting and Finance Department is looking for a candidate with the desire to work across a range of accounting and financial tasks. As this department is a small but growing group, the position provides many learning opportunities and is an ideal position for candidates who are organized, detail-oriented, able to multitask, and enjoy budgeting and accounting tasks. Our accounting department is located in home offices in Brookline, New Hampshire. As in-person are a regular occurence, applicants within driving distance of Brookline would be a plus, but is not essential.


Contract Budgeting Support
  • Provide contract support by assisting with allocating hours on project budgets and developing those budgets as needed confirming accuracy and compliance with contract provisions prior to data entry
  • Provide AP Manager support on contract budget updates using ERP System Unanet and Excel in Sharepoint
Accounting Support
  • Support payroll functions including processing payroll, entering new hires, updating employee information with Paychex (tax forms, benefits, deductions, etc), and pulling quarterly Unum tax forms and submit to Paychex
  • Assisting with AP payments including completing paperwork for wire transfers and ACHs
  • Large amount of time will be spent providing administrative support to the AP Manager & VP of Accounting
  • Manage corporate cell phone accounts including equipment purchases
  • Support for various financial and contract audits
  • Train employees on timecard policy and functions in ERP system
  • Responsible for asset tracking database (keeping it up to date and accurate)
Minimum Qualifications
  • Associates degree in accounting or finance
  • Minimum of two years of bookkeeping/budgeting or accounting experience
  • US Citizenship (please confirm citizenship)
  • Fully vaccinated against Covid-19
Required Skills
  • Strong work ethic, ability to work in a fast-paced environment, planning and organizational skills, attention to detail, and ability to prioritize and multitask efficiently
  • Team player who works and communicates well with others
  • Ability to work within deadlines
  • Excellent skills in MS Office (Outlook, Excel, and Word)
  • Strong budgeting skills
  • At least two-years experience in accounting or finance field
Additional Skills and Experience
  • Knowledge of government contracts
Gryphon encourages applications from women, minorities, and those who gained and can demonstrate the above skills and abilities developed through non-traditional work history, experiences and education.


Gryphon Offers:
  • Fully paid health insurance for staff, and discounted rates for family members
  • Dental, disability, and life insurance
  • Flexible working hours
  • Options for in-person (in the District of Columbia (DC) metropolitan area), hybrid or remote work (within the U.S.)
  • Paid time off, in addition to 10 paid holidays
  • Continuing education benefits (after 6 months of employment at the beginning of the year)
  • Generous year-end profit sharing and performance bonuses
  • Wellness benefits (funds gym memberships, exercise classes, etc.)
  • Up to 12 weeks leave, per the Family Medical Leave Act (FMLA)
  • Parental leave
  • Flex spending account (FSA)
  • 401K with 3% match (after 6 months of employment)
  • Bereavement leave

Salary Range: Up to $55,000