Court Clerk Assistant (B- Shift & C- Shift)
Posting Title: Court Clerk Assistant (B-Shift & C-Shift)
Job Requisition Number: COA086657
Position Number: 100677
Job Type: Full-Time
Division Name: Municipal Court
Minimum Qualifications:
- Graduation from an accredited high school or equivalent plus four (4) years of related experience
- OR
- Associates degree plus two (2) years of related experience
Licenses and Certifications Required:
None.
Notes to Applicants
1. A detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified.
2. You must use “N/A” for fields that are not applicable.
3. Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department.
4. Verification of employment history dates on resume should match online Employment Application.
5. Starting salary will be based on overall relevant experience from your employment application , not your resume or cover letter.
6. A criminal history check will be conducted on the selected candidates.
Assessment:
Assessment(s) may be administered as part of the interview process.
Pay Range: $18.09 – $22.06
Hours:
Please note: The hours for this position, after initial training period, will be one of the following shifts: 9:30 pm – 6:00 am, Thursday – Monday (with Tuesday and Wednesday off), 1:30pm-10pm Thursday- Monday (with Tuesday and Wednesday off) or 1:30pm-10pm Tuesday-Saturday (with Sunday and Monday off). This work location is at the Travis County Jail facility, located at 10th and Nueces.
Job Close Date: 08/14/2022
Type of Posting: External
Department: Municipal Court
Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: 6800 Burleson Road, Building 310, Ste 175 Austin, TX 78744
Preferred Qualifications:
- Experience handling monetary transactions (cash, credit card, checks, money orders, etc.).
- Experience performing multiple tasks using multiple computer programs (such as: Word, Database systems, Excel).
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, drivers safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions and others as appropriate to criminal and administrative case types.
- Updates case files in the Court’s case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
- Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
- Coordinates with prosecutors and police officers their availability to schedule hearings, trials and appearances on dockets.
- Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate. Contacts defendants, prosecutors, defense attorneys, officers and others regarding court appearances and non-compliance issues. Researches names, addresses and telephone numbers of defendants using various databases to facilitate contact and case compliance.
- Assists judge in courtroom, monitors and attends to juror needs, coordinate courtroom activity (including maintaining order).
- Generates complaints (official charging instruments), prepares summons and subpoenas, and prepare paperwork such as defendants histories for use at appearance docket.
- Monitors cases for compliance, process cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
- Compiles data/information, tracks and monitors for performance measures and/or reports;
- Investigates and recommends resolution of procedural and operational problems.
Responsibilities – Supervisor and/or Leadership Exercised:
None.
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of appropriate laws, policy or procedures dependent on circumstances.
- Knowledge of court proceedings.
- Knowledge of city practices, policy and procedures.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software.
- Skill in data analysis and problem solving.
- Ability to handle hostile or difficult customers.
- Ability to retain knowledge of historical laws and procedures.
- Ability to perform basic mathematical calculations.
- Ability to use document scanners and related software applications.
- Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
- Ability to establish and maintain good working relationships with other City employees and the public.
- Ability to exercise discretion in confidential matters.
Criminal Background Investigation: This position has been approved for a Criminal Background Investigation.