Legal Secretary II
**If you are interested, please apply directly on Xcel Energy's Careers Page**
Summary
Performs a variety of legal secretarial and administrative duties for attorney(s) under general supervision. Prepares and/or transcribes correspondence & other communication and complex legal documents. Organizes and maintains document and electronic files. Serves as liaison in person and by telephone between attorney and clients, outside counsel, etc. Assumes increasing levels of responsibility in order to lessen workload of attorney(s); relieves attorney(s) of administrative duties. Handles details and assignments of a complex nature within agreed upon limits. Handles highly confidential information. Knowledge of legal terminology required.
Essential Responsibilities
- Creates and edits complex legal documents including contracts, briefs, forms, and court and regulatory agency papers that must be technically accurate and complete. Prepares correspondence and other communications. Conducts special projects requiring research and report development including collection and analysis of data.
- Organizes, updates and maintains confidential files and other legal information management systems, ensuring information is readily available. Calendars and tracks time sensitive court and other dates. Assimilates data and other information from various sources.
- Serves as liaison in person and by telephone between attorney and clients, outside counsel, etc. Manages basic fact-finding projects and handles administrative problems and questions with limited supervision. Takes action during attorney(s) absence from office and exercises judgment to see that matters requiring attention are directed to appropriate department personnel or handled effectively.
- Schedules appointments and coordinates logistics for meetings and activities; maintains attorney's calendar; prepares expense reports; makes travel arrangements and prepares detailed itineraries as needed. Performs general administrative duties including copying, faxing and distributing documents. Receives, sorts, redirects and prioritizes incoming mail.
- Actively seeks additional responsibility or tasks in order to lessen the workload of attorney(s) or the Law Department. Manages assigned activities on a proactive basis. Anticipates schedule, travel and other conflicts and resolves (or develops proposed solutions) on a timely basis. Develops solutions to issues/problems and presents such to attorney(s) and /or Legal Administrator. Performs other related duties as directed by attorney(s) and/or Legal Administrator.
Required
- High school diploma/GED.
- Minimum 2 years experience as a legal secretary in a corporate law department, law firm, or a government practice, or equivalent education and experience
- Working knowledge of legal terminology
- Ability to manage multiple tasks with initiative, accuracy and a high sense of urgency
- Excellent grammatical, punctuation and proofreading skills
- Ability to prioritize and have excellent attention to details
- Advanced skills in the use of Microsoft Office suite
Preferred
- Legal secretarial certificate
- Experience in Litigation and/or Employment Law
During COVID-19 Pandemic this position may require the ability to temporarily work remote within the company service territory until company protocol dictates return to the office criteria has been met. Telecommuting Policy: A plan has been created to officially rollout a hybrid work-from-home option that will take effect when it is safe to move forward to return to the workplace. This position will participate in this new policy.