Buyer II
Job Summary
This role is responsible for obtaining a continuous supply of goods and services necessary to support the operations of La Jolla Institute for Immunology (LJI). Interdepartmental communications & collaboration with internal customers. Provide customer service and support on all procurement related questions or requests, maintain and distribute the appropriate documentation necessary to process the purchasing transactions in a timely and accurate manner. This position will ensure all orders are in accordance with Federal regulations (Uniform Guidance). Ensures that the supply of goods and services are procured at the lowest price & highest quality to support the operations of LJI.
Essential Duties & Responsibilities
● Responsible for processing purchase requisition approvals, order placement, price verification, data entry, and all follow up such as status & return requests, alternative or comparative quote analysis.
● Responsible for the placement and tracking of purchase orders, expediting deliveries, e-Commerce ERP content management & vendor maintenance
● Assists scientists as needed in sourcing. Obtain quotes; negotiate with suppliers, source items with suppliers. Analyze and forecast purchasing needs for the company.
● Manage supplier material return process to obtain timely credits; Multi-task and problem solve for resolution of discrepancies between invoices and purchase orders.
● Assist in resolving shipping and/or billing discrepancies with the Accounts Payable & Receiving.
● Processes company p-card orders & manages credit card purchases for monthly reconciliation.
● Deploy strategic sourcing methodology for major spend categories by vendor price analysis & spend history.
● Interprets supply and demand data to provide direction and information to internal and external customers and suppliers.
● Assesses supply chain risks and recommends action to mitigate risks.
● Maintain effective supplier relationships and develop list of “preferred” suppliers, exercising ethical negotiation and communication techniques
● Identify cost savings and process improvement when possible.
● Provide training, guidance & expertise to all personnel using the purchase ordering ERP system (Jaggaer).
● Will assist with ERP content management, price files, and troubleshooting.
● Assist with streamlining departmental procedures.
● Interface and maintain a high degree of communication with other team members to coordinate company goals.
Leveling Requirements
● B.S. or B.A. degree preferred, with minimum 2 years of strategic purchasing experience. Strong interpersonal skills are essential, particularly the ability to cooperate and interface with other Institute personnel, offices and with outside vendors, expert attention to detail. Knowledge of Institute purchasing policies and procedures, cost saving strategies and implementation, process improvement, negotiation, contract negotiation/development/management. Program knowledge such as; Excel, Word, Outlook, Adobe Editor, & Google Document sharing. An understanding & familiarity of scientific terms, supplies, equipment and experience with procurement B2B ordering using eCommerce strategies, as well as experience with non-profit companies would be helpful but is not required.
Salary Range: 50K – 70K depending on experience.
How to apply: Interested applicants should upload their resume.