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Assistant to Water Quality Deputy Program Manager

Washington State Department of Ecology
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Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader), Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “COVID-19 vaccination” in the subject line.  

Keeping Washington Clean and Evergreen

The Water Quality Program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Office in Lacey, WA.

In this position, you will provide high level, confidential administrative support to the Deputy Program Manager.

You will support a broad customer base, working to gain an understanding of our program and agency policies and procedures in order to offer guidance to our team. 

We are looking for applicants who take pride in helping others. We're the agency's largest program - you'll need strong communication and problem solving skills, and the ability to work in a fast paced environment. 

The mission of the Water Quality Program is to protect and restore Washington's waters to sustain healthy watersheds and communities. Our work ensures that state waters support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health. 

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people.

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:

  • A healthy life/work balance by offering flexible schedules and telework options for most positions.
  • An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
  • Continuous growth and development opportunities. 
  • A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
  • Opportunities to serve your community and make an impact through meaningful work.


Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
 
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
 
Equity: We champion equity, recognizing that each of us need different things to thrive.
 
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
 
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
 
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. 

During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to be in the office approximately three days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. 

Application Timeline: This position will remain open until filled, with an initial screening date of January 28, 2022. In order to be considered for initial screening, please submit an application on or before January 27, 2022. The agency reserves the right to make an appointment any time after the initial screening date.
 
Duties


What makes this role unique?

This is a great opportunity to put your current skill set to use while exercising the ability to grow professionally by working with and learning from an experienced team. You will be able to:
  • Impact the environmental health of our state through dedicated support of our leadership team.
  • Play a key role in a dynamic team that works hard behind the scenes to keep things running smoothly.

What you will do: 

You will play an important role in helping the core administrative functions of the program run effectively and efficiently. You will support several projects and improve processes. This includes:
 
  • Routing and tracking all program Human Resources paperwork.
  • Supporting the Program Management Team's weekly meetings, which requires regular communication with team members, and following up on action items.
  • Providing back up to the Program Manager's Assistant and the Watershed Management Section Assistant.
  • Serving as the liaison between our regional offices and headquarters.
  • Working with stakeholders to set up meetings and coordinate correspondence.
  • Providing support to the Budget Manager and fee unit.
  • Supporting the Water Quality Deputy Program Manager in day-to-day activities by maintaining their calendar, scheduling meetings, and keeping them informed of significant program issues.
  • Creating briefing materials for the Program Manager, and helping to ensure program deadlines are met. 

Success in this position involves:

  • Customer focused – anticipate team needs and remain flexible when things change. Communicate clearly and have follow-up in a timely manner.
  • Organized – manage and prioritize many competing tasks.
  • Dedicated to our team's success – as a major part of our admin team, you'll need to be resourceful and exercise good judgment to support our program.


Qualifications

Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.

Option 1:

Four (4) years of education and/or experience:
  • Education: in business administration, public administration or closely allied field.
  • Experience: clerical, secretarial, bookkeeping, accounting, or general administrative office work. 
Experience may include a combination of the following:
  • Proofreading, editing, and drafting emails, letters, forms, and other materials
  • Assisting with scheduling or coordinating meetings and other events
  • Answering phones and directing callers to the appropriate staff
  • Managing multiple calendars and/or schedules
  • Reviewing contracts and invoices for accuracy 

Option 2:
  • A Bachelor's degree or higher in business administration, public administration or closely allied field.


All experience and education combinations that meet the requirements for this position:


Supplemental Information

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.


Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

  • Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
  • If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
  • If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
  • If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.  

Application Instructions:

It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

  • A cover letter describing why you are interested in this position.
  • A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
  • Three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. 
 
For Your Privacy:
When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):

  • Please be sure to remove private information such as your social security number, date of birth, etc. 
  • Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded. 

Additional Application Instructions for Current Ecology Employees: 
 
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation: 

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. 

Other Information:
If you have specific questions about the position, please email David Giglio at: David.Giglio@ecy.wa.gov. Please do not contact David to inquire about the status of your application.
 
To request the full position description: email careers@ecy.wa.gov

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

Ecology employees may be eligible for the following:

Student debt: how working for Ecology can help
The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Note: This recruitment may be used to fill other positions of the same job classification across the agency.