Accounts Payable (A/P) Clerk - Temporary Position

Company Description

Job Description

Essential Functions

• Will be responsible for matching purchase orders and receiving documents to invoices and processing approved invoices for payment.
• Will be responsible for reconciling vendor accounts, filing and other clerical duties as required.
• Bi-weekly review of A/P reports (including A/P Aging and non-invoiced Receipts) with subsequent follow up of all open items.
• Maintenance of all A/P files, including archiving, shredding and the set-up of new vendor accounts.
• Assist with compiling/preparing Form 1099, including the collection of W-9's and the tracking of Form 1099 payments to vendors.
• Insure that all invoices have been properly authorized for payment.
• Perform periodic audits of freight bills (in accordance with specific money limits)
• Review all vendor statements for unpaid invoices or open credit balances and follow up accordingly.
• Special projects as may be required or assigned.
• Accountable for regular and consistent attendance.
• All other duties as assigned.

Qualifications

• Must have Accounts Payable experience.
• High degree of computer literacy including experience with integrated accounts payable systems, plus a working knowledge of Microsoft Office, including Excel and Word.
• The ability to maintain the confidentiality of financial data and results.
• Must possess excellent verbal and written communication skills as required to interface with other departments and company personnel in a service function.
• Position requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Sedentary work involves sitting most of the time.

Education and Experience

• High School diploma or equivalent.
• AA or BS degree in finance, accounting, or similar field preferred.
• 3-4 years of industry experience preferably with a manufacturing company.