HR and Administrative Manager
Company Description
Gryphon Scientific is a small, growing consulting business with a unique focus on physical and life sciences, public health, and program management and evaluation. We capitalize on our staff’s rich, past experience in the laboratory, in policy shops and from the field, combined with literature-based research and interview data collection, to tackle projects with complex technical challenges. Our projects drive policy changes in security, preparedness, and science policy at the highest levels of US government. Abroad, we advise governments in the developing world on how to cope with daunting public health challenges. Our aim is to improve the health and safety of populations world-wide. Gryphon strongly encourages collaboration across disciplines, throughout the company, and between junior and senior staff, including a large cadre of PhD scientists. Personal and professional development are actively supported through opportunities to work across a wide range of projects. The energy of our small business environment, as well as our commitment to technical excellence, attracts staff with interesting and impressive backgrounds as well as recent graduates seeking a challenging and rewarding career. Gryphon boasts a friendly work environment, a comprehensive employee benefit package, and places an emphasis on work-life balance, which has afforded us excellent employee retention. We are committed to attracting and retaining a diverse staff and will honor your experiences, perspectives and unique identity.
Job Description
The Human Resources and Administrative Manager supports our employees through a primary focus on “people matters,” with additional duties in facilities, IT support and general administration. With the aid of one assistant, the incumbent will be responsible for understanding the organization’s culture, managing human resource needs and driving process improvements. This role requires a systems view of human resources and operations in general – with the need for human resource planning, understanding the intention and direction set by leadership, daily engagement with employees, and execution of all the processes that support the department
Duties
Human Resources
- Provide leadership for the company’s human resource efforts including understanding the firm’s growth trajectory and direction, forecasting HR needs, recognizing patterns and trends, and ensuring workforce development through training, coaching and support.
- Identify recruiting needs through analysis of labor planning data and outreach to practice leaders.
- Serve as the administrative team representative on the company Diversity, Equity, and Inclusion (DEI) team, and support the team in efforts to enhance DEI in hiring, workplace culture, and proposal and project execution.
- Lead recruiting, onboarding and orientation activities; support and evolve the desired company culture while improving processes that deliver effective operations.
- Oversee all aspects of a robust employee benefits program, including “shopping for plans,” open enrollment, vendor management, employee communications, payroll deductions, and problem resolution.
- Provide assistance to employees in understanding company policies and procedures; enhance and develop new policies as the company evolves.
- Respond to employee questions and concerns; resolve employee relations issues.
- In collaboration with company managers, assess training needs and oversee development of training programs; ensure compliance with federally mandated trainings.
- Manage the performance management program, that includes on-going feedback, performance improvement efforts, progressive discipline, and an annual review cycle; support and coach supervisors in the delivery of performance management efforts.
- Attend and participate in employee performance discussions, disciplinary meetings, and terminations; ensure proper documentation and adherence to legal requirements.
- Oversee company compliance with federal, state and local employment laws, including policy development, tracking and reporting.
- Maintain complete and accurate HR data; recommend and implement approved HRIS improvements and new systems as needed.
Administration
- Supervise coordination of logistical IT support efforts, such as computer distribution and trouble ticket monitoring and interfacing with IT vendor; maintain the employee intranet.
- Oversee facilities to ensure smooth office operations, including front desk management, ordering supplies, distributing mail, maintaining security procedures, upgrading furniture and fixtures etc.
- Conduct space planning and communicate results to staff
- Coordinate facility maintenance, cleaning, and upkeep
- Manage negotiations with our landlord for office renovation, problem resolution, and lease renewals.
- Supervise one HR and Administration Assistant who provides support across all functions.
- Coordinate general administrative support for company management as needed.
Minimum Qualifications:
- Bachelor’s degree, with a preference for human resources or a closely related field.
- 4 or more years of relevant HR experience.
- US Citizenship (please confirm citizenship).
- Fully vaccinated against Covid-19.
Required Qualifications:
- Experience with an HRIS; experience with Bamboo and Unanet a plus.
- Ability to communicate with all levels of employees and leadership through one-on-one sessions, team meetings, polished presentations and email; ability to write complicated policies in an easily understood format.
- Strong work ethic, ability to work in a fast-paced environment, planning and organizational skills, attention to detail, and ability to prioritize and multitask efficiently.
- Ability to recognize and protect highly confidential information from disclosure.
- Impeccable judgement in providing advice and counsel to employees and leadership.
- Team player who is receptive to others’ input and ideas, while being able to drive the correction solutions through to new policies and procedures.
- Proficient in MS Office (Outlook, Excel, Word, and PowerPoint).
Desired Qualifications
- Familiarity with IT and security policies and procedures.
- Experience working in a professional services environment.
- Knowledge of federal contracting.
- 1 or more years supervising junior staff.
Company Benefits
- Gryphon’s 2021 benefits package includes fully paid health, vision and dental insurance to all full-time employees choosing individual coverage, 25 paid days off (holidays and other leave) to new employees, matching 401k contributions made into the company plan up to 3% of salary, professional development funding, tuition reimbursement, transportation subsidies, funds to help pay for wellness costs (like the gym) and more.
- Gryphon supports professional development including conference attendance and career specific training.
Company Culture
- At Gryphon, we take pride in maintaining a safe workplace centered around inclusion and valuing diversity. We boast a friendly, balanced work environment. Gryphon employees often take afternoon walks to the local ice cream or coffee shop. The dress code is comfortable and most of our space is comprised of individual offices.
- Mentorship is taken seriously at Gryphon Scientific. There is an open-door policy for all staff, meaning you can ask for advice from any staff member, from the owner of the company to your manager to junior staff. We’re a place that actively encourages intellectual engagement and provides analytical challenges on a wide range of projects.
- We encourage all senior staff to participate in business development efforts and the company supports senior staff pursuing work in their areas of interest.
- We want you to be you and value the unique gifts that you bring to the workplace and your colleagues.
Salary Range: $60,000-$80,000