Business Assistant – Administrative Business Services – Fort Wayne (15761)
Purdue University Fort Wayne is seeking a Business Assistant for Administrative Business Services to serve in the College of Science and College of Liberal Arts. This position serves as an assistant to the college's business manager in the daily operation of business processes. Serves as first contact and information resource for the College of Science and College of Liberal Arts regarding financial issues and will facilitate the exchange of financial documents and transactions between the college departments and the university while handling various procedural and policy questions.
Responsibilities Include:
Department Resource/Document Review
• Serves as the resource/review of all financial documents flowing through the Business Office for signature.
• Interprets, communicates and implements university procedures and policies. Makes determinations regarding adherence to university fiscal policies, completeness of documentation, accuracy of account numbers and funding sources. Resolves issues, recommends action as questions/problems arise and follows up to obtain any additional information or documentation (ZV60s, P-Cards, Concur, etc).
Adjustments
• Prepares correcting and adjusting account entries via funds transfers, budget changes, journal vouchers, direct invoice vouchers, and intramural vouchers. Determines recharges for internal and external billings.
Reconciliation
• Balances all department monthly payrolls, tracks errors, and makes determinations regarding appropriate process for correcting errors and tracking errors to resolution. Researches and prepares various reports for the college’s business manager or, in the absence of same, may do so for the college’s Deans and Department Chairs. Prepares and maintains files on all college budgets and non-purchasing fiscal transactions for the college, with the exception of purchases from university stores. Researches historical financial transaction data for the college’s business manager.
College Support
• Provides front office expertise/resources to clerical staff and other departments to address questions or problems regarding financial issues which do not require a decision at the business manager level. Receives and deposits checks and cash for college and departmental programs. Provides hands-on financial systems end-user training to college’s clerical/service staff.
Business Office Support
• Provides additional assistance as requested by the college’s business manager. Supervises office in absence of business manager. Order supplies and equipment for the business office. Other duties as assigned.
Required
- HS Diploma or equivalent.
- Three years of general office experience working with accounting, human resources or other business related functions.
- Skills in general PC applications - word processing and spreadsheet use/creation.
- Excellent written and verbal communication skills.
- Ability to effectively prioritize and organize workflow.
Preferred
- Associate degree in accounting, business or related field.
- University experience in accounting processes, payroll and experience with the use of spreadsheets and ERP system.
- Knowledge of university business office and human resources policies and procedures.
Find out why so many are taking advantage of a career at Purdue University Fort Wayne! Employees enjoy:
- Free tuition through Purdue University Global
- Fee remission for a traditional Purdue degree for yourself, spouse, and children
- Health, Vision, and Dental Insurance
- Retirement benefits
- Paid Time Off
- Support for professional development opportunities
- Live and work in an affordable, family friendly community
Additional Information
- Purdue will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible for Overtime)
- Retirement Eligibility: Non-Exempt Defined Contribution Plan
Purdue University Fort Wayne seeks to develop and nurture its diversity. Purdue Fort Wayne is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect. Purdue Fort Wayne is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.
To be considered for this position, you must apply online at https://careers.purdue.edu/FW/job/Fort-Wayne-Operations-Clerk-Admissions-Fort-Wayne-IN-46801/783260400/