Associate, Grants and Contracts
ABOUT VILLAGEREACH
VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 46 million people in sub-Saharan Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.
DESCRIPTION
Summary
The Associate, Grants and Contracts works integrally between the finance, programmatic, and business development teams to support budget strategy for new opportunities and support the successful management of grants and contracts within a defined grant portfolio. The Associate will regularly monitor spending and compliance through contracting, budgeting, and reforecasting of existing and new awards.
Description
Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.
· Independently manage, monitor and prepare financial data for award managers through regular financial review. Award administration includes flagging compliance issues, supporting labor leveling, reforecasting, award financial reporting, and budgeting for future fiscal years
· Serve in a paralegal role to coordinate the drafting and execution of agreements, modifications, and contracts within the guidelines of VillageReach’s procurement policy
· Work hand-in-hand with finance department to ensure accurate invoicing and grant reporting, and support forecasting and wire transfer requests.
· Maintain systems and data accuracy for grants and contracts budgeting and CRM systems
· Support and lead budgeting strategy for business development within dynamic portfolio of solutions and implementation locations
· Support strategic initiatives that improve the functioning of the Grants & Contracts team, including systems monitoring, SOP development, dashboard and financial software upgrades, and decentralization efforts.
Competencies:
The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.
· Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
· Collaboration & Effective Communication: Establishes and maintains effective relations with coworkers, partners & stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
· Commitment to Diversity & Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach
· Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach
· Solution Orientation & Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making
REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Education & Experience:
· Bachelor’s degree
· 2+ years experience managing grant finances; public sector grants a plus
· Demonstrated financial management skills within the non-profit sector
· Experience with financial reporting
· Demonstrated familiarity with contract language and grant cost policy adherence
Other Qualifications:
· Established cultural competency in partnering with racial, cultural and linguistically diverse groups.
· Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.
· Experience working in a geographically dispersed workplace using remote communication technologies and techniques a plus.
· Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment.
· Advanced skills in Excel
· Operationally-minded with strong attention to detail
· Familiarity with budgeting software, data visualization software, and CRM platforms
Environment and Physical Demands
VillageReach has no private offices, employees work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences between our Seattle office and our Country Offices and location of other global staff, US based staff are expected to be available for early morning meetings starting at 6am. In addition, our global HQ and Country office staff are expected to be available for late afternoon/evening meetings up to 6pm.
The majority of the work is spent sitting. There are no additional physical or environmental demands for this job.