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Administrative Assistant

The Administrative Assistant is responsible for creating a warm and efficient working space for contractors and employees, and a welcoming space for clients and guests.

Job Duties
  1. Lead on Maintaining AFC Physical Space
  2. Distribute mail
  3. Monitor supplies and provide purchasing support
  4. Manage suites’ Wi-Fi accounts
  5. Restock new intake paper folders in filing cabinet
  6. Update HIPAA binder policies
  7. Obtain liability insurance from all subtenants
  8. Creating new leases and sending them to subtenants
  9. Assist in Hiring Procedures
  10. Manage new hire paperwork
  11. Create new hire accounts
  12. Create job postings and distribute information accordingly
  13. Assist OM/CCC with Administrative Tasks
  14. Work on any requested projects/task received by Exec team
  15. Process contractor session logs & collect payments for payroll
  16. Take team meeting notes & upload to google drive
  17. Update office organizational chart
  18. Destroy client files in Theranest (bi-annually)
  19. Troubleshoot & fix technical issues
  20. Create all ad hoc forms requested
  21. Obtain BAA from companies
  22. Meet with OM/CCC weekly to discuss tasks
  23. Keep website up to date
  24. Serve as back-up for Client Care Coordinator including answering intake calls
  25. Any other administrative tasks assigned by the Exec team

Schedule
Employment Term: July 1, 2021 – July 1, 2022 with potential for yearly renewal.
Resignation will be submitted 45 days in advance in order to hire and train a new administrative assistant.
Position will be 15-20 hours per week, with primary working days to be Monday-Friday. Working hours to be approved by AFC director and changes submitted for approval in writing as needed.

Pay
$15 dollars per hour

Requirements
  1. Must hold a high school diploma or higher
  2. Must be able to provide their own transportation to and from work
  3. Experience or interest in the field is preferred

How To Apply
Interested applicants should send a resume, cover letter, and three professional references to ​info@austinfamilycounseling.com​. The deadline to submit all materials is June 25th, 2021.