Administrative Assistant
The Administrative Assistant is responsible for creating a warm and efficient working space for contractors and employees, and a welcoming space for clients and guests.
Job Duties
- Lead on Maintaining AFC Physical Space
- Distribute mail
- Monitor supplies and provide purchasing support
- Manage suites’ Wi-Fi accounts
- Restock new intake paper folders in filing cabinet
- Update HIPAA binder policies
- Obtain liability insurance from all subtenants
- Creating new leases and sending them to subtenants
- Assist in Hiring Procedures
- Manage new hire paperwork
- Create new hire accounts
- Create job postings and distribute information accordingly
- Assist OM/CCC with Administrative Tasks
- Work on any requested projects/task received by Exec team
- Process contractor session logs & collect payments for payroll
- Take team meeting notes & upload to google drive
- Update office organizational chart
- Destroy client files in Theranest (bi-annually)
- Troubleshoot & fix technical issues
- Create all ad hoc forms requested
- Obtain BAA from companies
- Meet with OM/CCC weekly to discuss tasks
- Keep website up to date
- Serve as back-up for Client Care Coordinator including answering intake calls
- Any other administrative tasks assigned by the Exec team
Schedule
Employment Term: July 1, 2021 – July 1, 2022 with potential for yearly renewal.
Resignation will be submitted 45 days in advance in order to hire and train a new administrative assistant.
Position will be 15-20 hours per week, with primary working days to be Monday-Friday. Working hours to be approved by AFC director and changes submitted for approval in writing as needed.
Pay
$15 dollars per hour
Requirements
- Must hold a high school diploma or higher
- Must be able to provide their own transportation to and from work
- Experience or interest in the field is preferred
How To Apply
Interested applicants should send a resume, cover letter, and three professional references to info@austinfamilycounseling.com. The deadline to submit all materials is June 25th, 2021.