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Vice Chancellor of Finance and Administration

Vice Chancellor of Finance and Administration


Position Description
Under the direction of the Chancellor, the Vice Chancellor of Finance and Administration (the Chief Financial Officer) provides leadership for the development and implementation of business and fiscal services necessary to support the mission of the District. The Vice Chancellor has a leadership role in the development of both short and long range strategic planning; plans, organizes, coordinates, directs, and conducts financial, budget, and business related activities; and actively facilitates the development of District fiscal and business policies. The Vice Chancellor provides oversight and leadership for the following departments: Budget/Fiscal Services; Accounting; Purchasing; Facilities; Maintenance and Operations/Custodial; Construction Management; Contracts; Information Technology Department.

Job Duties
1. Serves as the Chief Financial Officer for the District; responsible for the overall financial management and business functions of the District.

2. Provides leadership and is ultimately responsible for the coordination, development and preparation of the District’s annual budget; provides reports, statistical and financial data as required to provide budget status information and support in new budget preparation; provides budget assumptions and develops revenue projections.

3. Responsible for the District’s annual audit, ensuring that local and state timelines are met for producing a timely audit. Coordinates the external audit process and insures the proper application of internal control processes.

4. Performs financial asset management and exercises oversight and administration (accounting and auditing) of bond issuance, bond funds and investments; oversees the implementation of bond funds; and, facilitates key finance/budget committees and discussions.

5. Exercises oversight of the Accounts Payable Unit ensuring accurate and timely disbursements.

6. Coordinates the fiscal aspects of the employee benefit programs, including employee health and welfare programs, tax shelters and annuity plans, and the deferred compensation plan.

7. Designs and implements a budget process that is transparent to the Board of Trustees and to the community at large.

8. Provides fiscal and budgetary support in collective bargaining activities related to compensation benefits, and areas requiring financial resources.

9. Directs the development and maintenance of an on-going banking management plan.

10. Plans, directs, and participates in the design and implementation of improved fiscal procedures for the District.

11. Meets regularly with the college administrators and makes recommendations on matters of budget development, implementation, and administration.

12. Provides leadership in the formulation of the District’s business practices, and assistance in the preparation and expenditures of the college’s annual operating budgets.

13. Plans for and directs accurate and appropriate compliance with all State, Federal, and local laws, Board policies and regulations governing the financial operations of the district.

14. Supervises the operation of the District’s revolving cash fund and for making transfers between District funds maintained in the city/county treasury.

15. Ensures the completion and filing of claims for various special projects.

16. Coordinates the management of the enterprise financial system and the assessment and review of new computer applications and systems that affect the financial, instruction, and student services operations of the district.

17. Directs the development and implementation of the District’s Chart of Accounts and insures that compliance and reporting requirements will be met.

18. Directs the creation and production of financial statements and reports. Supervises the maintenance of records of expenditures, including the income and balances of all appropriations. Oversees the preparation of quarterly financial statements.

19. Responsible for fiscal oversight of District contracts.

20. Represents the District at state and national meetings and conferences dealing with budget and financial services issues.

21. Coordinates District-wide facility planning activities, including new construction, remodeling or renovation, bid development, funding requests, development and implementation of facility planning guidelines and criteria; oversees District construction, remodeling and site improvement projects; responsible for maintenance and repair of District facilities, grounds and utility systems; coordinates District’s energy conservation program; develops, maintains and updates a variety of facility assessment, condition and utilization reports; prepares comprehensive project cost estimates, including staffing, coordinates the development of college capital outlay priorities.

22. Along with the Vice Chancellors of Academic Affairs and Student Affairs, recommends a schedule to meet annual FTES goals, and monitor the enrollment management efforts.

23. Coordinates with Research Office to ensure that District planning, program review, and strategic planning are integrated in the budget planning process.

24. Participates collegially on City College of San Francisco Participation Governance Committee and facilitates other district governance committees pertaining to finance and general services.

25. Attends Board of Trustee meetings; make presentations and submit reports and action items related to areas of responsibility.

26. Promotes a work culture of customer service, innovation, and quality service to students, staff, and the community.

27. Performs other duties as assigned by the Chancellor.

Minimum Qualifications
Minimum Requirements
1. Earned Master’s degree or higher from an accredited college/university in business administration, accounting, finance, economics, or a related field.
Bachelor’s degree from an accredited college or university in business administration, accounting, finance or related field; plus ten years increasingly responsible experience as a chief financial officer in a public service agency.

2. Demonstrated knowledge, skills, and abilities in working with faculty, staff, and students as well as community groups of diverse academic, socioeconomic, cultural, sexual orientations, disability, and ethnic backgrounds.

3. Knowledge of educational institutions’ operations, related laws, regulations, public policies, and business and administrative practices.

4. Six to eight (6-8) years of increasingly responsible experience in administration of accounting, finance, business, or other related areas.

5. Highly effective leadership, communication (oral and written), presentation, and advocacy skills.

[If you would like to claim equivalency, the Administrative Equivalency Application Form is available on the left side margin. This form will be considered as part of the application materials and must be submitted on or before the filing deadline as indicated on this job posting.]

Desirable Qualifications
Desirable Qualifications:

1. Administrative experience in business functions in a public or private educational environment.

2. Familiarity with integrated and complex financial and human resource computer information systems.

3. Eight plus years of experience in an administrative leadership role.

4. Knowledge of State and Federal laws, and Title IV that have an impact on community colleges.

5. Knowledge of Argos reporting system.

6. Experience working in a multi-ethnic and multi-cultural educational environment.

7. Demonstrated ability to communicate facts and ideas in writing and orally.

8. Knowledge of governmental accounting, budgeting, and auditing principles; financial analysis including statistical analysis and use.

9. Demonstrated knowledge of Federal and State laws and regulations pertaining to public and higher education.

10. Demonstrated successful experience in supervision, budget development management and evaluation, personnel evaluation, program development, retention and enrollment development, and management-related activities.

11. Demonstrated experience with collaboration, consensus building, conflict resolution, and problem solving.

Compensation: Total compensation includes a health insurance plan.

New employees hired on or after January 1, 2014, contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Retirement Classification: SFERS

Application Procedure
To apply for this posting, start by completing an online Application for Administrative Position at To be considered a candidate for this posting, the following materials must be submitted and received by the Human Resources Department on or before 12:00 a.m. of the posting filing deadline. Substitution of required document(s) is not permitted.

Applicant: Please do not attach placeholders, notes or blank documents in place of required materials in order to complete your application or generate a confirmation number. Please do not send any application materials to other departments besides Human Resources. Human Resources Department is not responsible for any documents addressed and/or sent to other departments.

1. A letter of interest (maximum 4 pages) detailing your background and experience related to the position (refer to the Duties and Responsibilities and Employment Qualifications); AND, your commitment to and experience within a diverse multi-cultural organization with a highly diverse faculty, staff, and student body.

2. A current curriculum vitae or resume summarizing educational and administrative background and experience.

3. A City College of San Francisco Electronic Administrative Position Application completed in full and applied to this specific posting online. The statement “See Resume” is not acceptable.

4. A list of references with names, addresses, telephone numbers, and e-mail addresses of five (5) references that include: faculty, classified and/or support staff, an administrator, a supervisor, and a colleague of managerial, supervisory ranking. (References will be contacted only if you are among the final candidates.)

5. Copies of transcripts verifying the degrees and majors as listed on applicant’s CCSF Application Form; official transcripts and actual verification of work experience will be required at a later date. [NOTE: Degrees and majors must be posted on transcripts to be considered in the application process. Foreign degree(s) must be evaluated before an application can be processed. Foreign Degree Evaluation sources information is located on the left side margin.]

6. Diversity Statement: Separate from your letter of interest, submit a concise response to relate several of your experiences or your involvement in circumstances or environments which strongly affected your understanding of and ability to function in a diverse community comprised of students and colleagues from varying academic, socioeconomic, cultural, sexual orientations, disabilities, and ethnic backgrounds.

Applicants bear the sole responsibility for ensuring that all application materials are complete when submitted and are received by the Human Resources Department by 12:00 a.m. on the posting filing deadline. Postmarks will not be honored. Emails are not acceptable. Incomplete application packages will not be considered. All materials become the property of the City College of San Francisco and will not be returned. Application files for this posting will not be considered for other postings.

For additional assistance, please call Human Resources Department at (415) 452-7660.

ADA Statement
Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment
Applicants who meet all minimum qualifications and have all required application documents in the CCSF Human Resources Department on or before the filing deadline will be included in the initial review processes to be conducted by the Search Committee. A reasonable number of applicants who are judged by the Committee as best matching the requirements of the position will be invited for a personal interview (1st level) with the Search Committee. A 2nd level process will occur for final candidates (interview with the Chancellor and at the Chancellor’s discretion, other appropriate parties).

Candidates must satisfy all the pre-employment requirements for a CCSF Release to Work Authorization Certificate prior to appointment which include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprinting processing, and verification of their legal right to work in the United States.

City College of San Francisco reserves the right at its sole discretion to modify or to rescind this job posting at any time without prior notice.

EEO Statement
It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.