College Hire

Under immediate direction, performs a variety of tasks that focus on providing learning opportunities and exposure to a wide range of activities. Duties may range from special projects directed toward particular objectives or duties typical of the organization that supplement existing department operations. May participate in research efforts including collection, assembly, and tabulation of data.

This job is intended for college students with an interest in science, engineering, medicine, or business operations to increase their knowledge and obtain on the job training and experience. Under direct supervision or clearly defined procedures, performs a variety of clerical and research duties and accomplishes routine tasks.

The mission of the Division on Engineering and Physical Sciences (DEPS) is to provide independent and authoritative science, technology, engineering and related policy advice to the federal government and to the nation and to promote communications between the science and technology community, the federal government, and the interested public.

DEPS seeks to assess the role of science and technology in important public policy issues and to advance science and engineering, identifying needed research as well as improvements in data and research methods. In these ways, it fosters better science and technology and their use to support decisions on public policies and programs.

DEPS’ work is organized around four broad areas:

•Unique government missions in defense, space, and aerospace.

•National infrastructure challenges such as energy and environmental systems, information and telecommunications, manufacturing and engineering design, civil engineering, and the constructed environment.

•Science and engineering disciplines such as physics, astronomy, computer science and engineering, materials science and engineering, and the mathematical sciences and their applications.

•Continuing assessments of federal government laboratories and research programs.

The Space Studies Board (SSB) was established in 1958 to serve as the focus of the interests and responsibilities in space research for the National Academies of Sciences, Engineering, and Medicine. The SSB provides an independent, authoritative forum for information and advice on all aspects of space science and applications, and it serves as the focal point within the Academies for activities on space research. It oversees advisory studies and program assessments, facilitates international research coordination, and promotes communications on space science and science policy between the research community, the federal government, and the interested public. The SSB also serves as the U.S. National Committee for the International Council for Science Committee on Space Research (COSPAR).

Performs administrative tasks such as word processing, copying, faxing, filing, answering and screening calls, and compiling and coordinating mailings. Creates, maintains, and updates records, databases, and files. 

Assists with preparations for meetings, including compiling agenda books and briefing materials and providing administrative support for meetings. Registers attendees. Performs subject-oriented literature searches. Gathers references. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature. May assist in analyzing basic research results. Proofreads and copyedits documents. Attends meetings, training classes, and workshops. Undertakes one or more short-term projects designed to assist with or to enhance ongoing study projects. May participate in updating unit web pages and other communications/media activities.

Required Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Good written, verbal, and interpersonal skills with an ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: High school diploma, GED, or equivalent knowledge. Current enrollment in an undergraduate or graduate degree college or university program. The SSB Lloyd V. Berkner Space Policy internship program is aimed at undergraduate students majoring in physics, astronomy, chemistry, biology, or geology. Undergraduates at all stages of their studies are encouraged to apply, but preference will be given to those who have completed their junior year.  The Autumn program also accepts graduate students.

Minimum Experience: Two years of related experience.

Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to travel.

Supervisory Responsibilities/Controls: Reports to manager/supervisor. Supervisor is available to organize work, set objectives, and to assist in problem resolution.

Work Environment: Office environment, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.