Event Admin I

• Using, but not limited to the DOS Reserve!t and CA Management Software Systems in providing all relevant information regarding the scheduling usage of auditorium, conference rooms, and training rooms, and coordinates with all CA’s directorates on scheduling these facilities.
• Acknowledges and /or responds within four (4) business hours via email or voice mail inquiries from event clients utilizing the assigned “group email” account for official correspondence
• Loads/unloads equipment onto or off delivery vehicles, delivers furniture to designated locations.
• Assists the Event staff as needed to support maintaining all conference, training rooms and auditorium.
• Moves office, conference room, or classroom furniture such as tables, desks, chairs, cabinets, easels, bookcases, etc. within rooms and/or across buildings.
• Moves furniture or other office items in support of the set-up and take down activities for meetings, public events, or conferences.
• Picks up trash and performs light cleaning duties of the rooms, offices, or conference areas.
• Performs other related duties as required or deemed necessary to meet the needs of the assigned buildings or areas.
• Escorts contractors as required.
• Provides oversight, as appropriate, during the arranging or breaking down of events.

• 2+ years’ experience in the facility management field, particularly related to managing a shared calendar.
• Experience communicating with various personnel at all levels of management.
• Knowledge of and proficiency with Microsoft software/applications.
• Ability to maintain a shared drive.
• Excellent organizational, communication and writing skills.
• Familiar with and able to set-up audio/visual, facility and IT support systems.
• Ability to work flexible work hours and/or additional hours to support official DOS functions.
• Ability to perform heavy (up to 50 lbs.) lifting and/or moving of furnishings and/or equipment and endure prolonged periods of standing with no limitations.