COVID Fellow - Emergency Grant Assistance
This temporary assignment is responsible for assisting in the administration and application review process for Phase Two of the Authority’s Small Business Emergency Assistance Grant.
This will include the processing of applications and closing & disbursement activity based on program rules & regulations. The Fellow must become expert in all program eligibility criteria and requirements to ensure that all activities associated with the management and processing are in compliance with all Federal and State regulations and the specific policies developed by the NJEDA for the implementation and management of this Program.
Responsibilities
Essential Duties and Responsibilities:
- Conduct initial/final review of applications and supporting documentation provided based on all the rules and regulations of the programs. Includes applications completeness and eligibility.
- Identify missing or incorrect information and follow-up with the applicant to obtain any additional information necessary to complete the review.
- Responsible for building the files, ensuring that all detailed documentation is provided and is in order and in some cases conducting onsite visits to validate the claims.
- Ensures complete and thorough review of submitted documentation.
- Identifies opportunities for improvement and works with peers to implement process improvements, tracks open items through final resolution.
- Responsible for reporting progress and updates on projects on an on-going and as-needed basis.
- Stay up to date on changes in processes or regulation changes/updates.
- Promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, EDA staff and external customers.
- Performs other duties or special projects, as assigned.
Qualifications
Required Skills and Abilities
- Excellent customer service and interpersonal skills
- Ability to handle difficult situations and customers
- Ability to prepare detailed reports & correspondence, maintain files & records
- Ability to analyze financial data and confidential business information
- Ability to understand and communicate complex program rules & requirements
- Ability to understand and interpret business financial statements, payroll records, invoices, receipts, bank statements, credit cards etc.
- Excellent math skills
- Ability to prioritize workload, must be highly organized, detail-oriented, handle various tasks simultaneously and work independently within limited time constraints with little or no supervision
- Ability to work effectively as part of a cross-functional team
- Passion for the work of the NJEDA and, in particular, supporting emergency small business relief
- Ability to communicate effectively both verbally and in writing; proficient in grammar, spelling and editing; and foster communications with business professionals and EDA staff
- Ability to understand and learn details of a highly regulated environment in order to meet all requirements for compliance
- Must be able to maintain confidentiality and deal effectively and diplomatically with business professionals and EDA staff
- Demonstrates respectful behavior and promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, EDA staff and external customers
- Proficiency in Microsoft Office Suite; CRM; and the ability to learn new software packages
Required Qualifications
Education and Experience Requirements
- Bachelor’s degree or current undergraduate student.
Physical Demands
- Minimal
- Ability to work outside normal business hours, as needed
Travel
- As necessary to events, meetings, businesses, etc.
Certificates and Licenses Required
- Valid driver’s license
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.
NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.
Equal Opportunity Employer
Position Requirements
- Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.
- Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
- Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.